It sometimes feels a bit awkward not to know how to respond to praise at work, especially when you are not used to getting genuine appreciation from your boss. It is even more flattering if your boss sends you meaningful compliments through mail. Of course, the best thing to do is to express your gratitude with a reply to appreciation mail. Here we will share some information on how to respond to a “job well done” email or letter, so take note and prepare to write your own letter of thanks.

5 Tips on Replying to an Appreciation Email


Show Gratitude

The best you can do after receiving kind compliments from someone is to show appreciation for the acknowledgement. Your superiors are often too busy to give recognition to good work, but they do take time to acknowledge exceptional work. Thanking your boss in person for the recognition of your hard work is ideal. Just remember not to be too humble by downplaying your achievement. It might convey that you are dismissing his/her opinion, or that your efforts are not worthy of commendation. Negating a compliment can also reduce your self-confidence. Show gratitude to your boss by giving a simple reply to appreciation mail saying, “Thank you for recognizing my efforts.”


Return the Compliment

Your boss graciously took time to acknowledge your efforts, so it is now time to return the compliment and recognize his/her hard work as well. You may not realize it, but company bosses and individuals occupying high positions may be under-appreciated most of the time. They seldom receive words of praise or gratitude from the staff. So learn how to respond to praise at work by returning the favor, especially to your boss. Let him/her know how much you appreciate his help in providing you the opportunity to excel in your work.


Put It on Record

Don’t forget to keep in file your boss’ email that complimenting you for your good work. This can help you in the future, whether during an employee’s performance review or when they are considering a salary review. Store a printed copy of the email in your personal work file. Your boss will understand if you use this commendation for work purposes, but remember that private communication is not meant for boasting around the office.


Use the Advantage

Your boss’ compliment must motivate you to improve even more at work. You can use this opportunity to shine among everyone else, so step it up by asking how you can help out or assist in a new project. Volunteer your services for a company endeavor, find out how to enhance your skills further by taking some training program, and get involved in various areas of your company to enhance your qualifications.


Keep It Private

A private email from your boss deserves a thoughtful response that should also remain private. It is not ethical to use the email you received to boast to your co-workers. Reply to appreciation mail by expressing how much you like working for the company and expressing that you attribute your accomplishments to your boss’ guidance and support. It is also nice to respond personally to your boss by mentioning your gratitude through a private conversation.

Sample Responds to Appreciation Emails


An Instant Reply Sample

Thank you for your kind words. I am really grateful for your encouragement, guidance, and support.

Your appreciation means a lot to me. Rest assured that I will continue to do my best at work and to support our team.



A Formal Reply Sample

Human Resource Department

ABC Business Solutions

3288 Maple Avenue


20th May, 2013

Dear Mr. Smith,

I received your letter yesterday and I would like to sincerely thank you for your appreciation.

I would not have completed the project without the strong support of my co-workers in the accounting department. Furthermore, you have always been a source of inspiration for me to reach our company goals.

I hope to keep up my performance and wish that you will remain confident in me for future projects.

Your appreciation gives me great encouragement to do better. I would appreciate any advice from you regarding how I can improve further in my work. Please feel free to tell me what I can do to enhance my skills and how I can help the company advance.

I look forward to hearing more from you.

Yours truly,

J. Williams

Account Executive

Best Life Pvt. Ltd.


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